13.12.1 By September 15 of each academic year, each department-in-council, or faculty-in-council in the case of Music, Education, and Social Work, shall elect an Appointment and Promotion Committee. Academic Programs which have Members and which are not organised as a department or faculty (e.g. Cultural Studies, Women’s Studies) shall select a Committee in accordance with (h) below. Appointment and Promotion Committees for Laurier Brantford shall be subject to this clause and to 13.12.4 below. The size of the Committee, quorum and method of election shall be determined by each such department-in-council, faculty-in-council, or Program Coordinating Committee provided that:
(a) all members of the Appointment and Promotion Committee shall be Members holding Provisional, Candidacy or Tenured Appointments;
(b) the Appointment and Promotion Committee shall consist of at least five (5) Members of the academic unit or sub-unit;
(c) a majority of members of a Department (or equivalent) Appointment and Promotion Committee shall hold tenured Appointments;
(d) subject to (a) and (b) above, academic units or sub-units may choose to sit as a committee of the whole;
(e) the Committee shall include at least one female tenured faculty Member. Academic units or sub-units with no such Member eligible to serve shall select a female tenured Faculty Member from a cognate unit or discipline to serve on the committee, following consultation with the Association pursuant to 22.3.1 (b). A quorum for the Committee shall not exist unless a tenured female Member is in attendance, as a voting member of the Committee;
(f) to assist with the implementation of University employment policies under Article 22, the following shall apply:
(i) departments or faculties with no female tenured faculty Member, or those recognized as under-represented by gender according to the Employment Equity report under 22.3.2, and which do not have at least two tenured female faculty Members on the Appointment and Promotion Committee, shall select an additional female tenured faculty Member, following consultation with WLUFA pursuant to 22.3.1 (b), to serve as a non-voting member;
(ii) for departments with only one female tenured faculty Member on the Appointment and Promotion Committee, either that Member or the Appointment and Promotion Committee may require that a second female tenured faculty Member be appointed to serve as a non-voting member as described in (i) above;
(iii) by October 15 of each academic year, pursuant to 22.6.1, the University, in consultation with the Association, shall provide a workshop on employment equity policies and procedures for chairs (or designates) of Appointment and Promotion Committees and for Members serving under the terms of (i) and (ii) above.
(g) Departments with fewer than five eligible Members shall choose Members from the academic unit to serve on the Committee;
(h) Committees for Programs shall consist of at least five (5) Members selected from and by include five (5) eligible Members, the Program Coordinating Committee shall select additional Members from cognate disciplines in the academic unit and shall recommend these additional members to the Dean; this recommendation shall be subject to the approval of the Dean, and such approval shall be in writing and sent to the chair of the Program Coordinating Committee;
(i) the Department Chair (or equivalent) shall preside ex-officio over the Appointment and Promotion Committee and shall vote along with the other members of the Appointment and Promotion Committee; when the Chair (or equivalent) is ineligible to serve, the Committee shall elect one of its members to serve as chair;
(j) in non-departmentalized academic units (Education, Music, Social Work, and Laurier Brantford) the Temporary Chair shall preside ex-officio over the Appointment and Promotion Committee and shall vote along with the other members of the Appointment and Promotion Committee;
(k) in the event that an elected member is unable to carry out required Committee responsibilities, or has a declared conflict of interest, the Department or Faculty shall meet to elect a replacement for the remainder of the term of the office;
(l) a Member applying for a Candidacy Appointment, Tenure, or Promotion to Assistant or Associate Professor shall not serve on the Department (or equivalent) Appointment and Promotion Committee for meetings concerning candidacy appointment, tenure, or promotion applications during the academic year when his/her application is to be considered. Subject to the provisions on conflict of interest pursuant to Article 9, a Member applying for a Candidacy Appointment, Tenure or Promotion to Assistant or Associate Professor is eligible to serve on the Appointment and Promotion committee for meetings concerning all other matters during the academic year when his/her own application is to be considered;
(m) a Member applying for Promotion to Professor shall not serve on the Department (or equivalent) Appointment and Promotion Committee for meetings concerning promotion applications to Professor during the academic year when his/her own application is to be considered. Subject to the provisions on conflict of interest pursuant to Article 9, a Member applying for Promotion to Professor is eligible to serve on the Appointment and Promotion Committee for meetings concerning all other matters during the academic year when his/her own application is to be considered.