17.3.9 Should the University Librarian decide to recommend that an Academic and Professional Leave be denied, he/she shall write to the Librarian Member, with a copy to the Association, giving reasons for this recommendation. The University Librarian shall give the Librarian Member an opportunity to respond in writing and/or in person, and the Librarian Member shall have the right to be accompanied by a Member of his/her choice. The University Librarian transmits his/her recommendation to the Vice-President: Academic for action. In all cases, the University Librarian shall make his/her recommendation to the Vice-President: Academic by December 1 for a leave commencing July 1, and by March 15 for a leave commencing January 1.